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Privacy Statement (AU)

This page outlines our practices and commitments in safeguarding your personal data. We highly recommend that you familiarise yourself with our policy to understand how we collect, use, and protect your information in compliance with applicable privacy laws.

Privacy Statement (AU)

This privacy statement was last changed on 06/07/2023, last checked on 14/08/2023, and applies to citizens of Australia.

In this privacy statement, we explain what we do with the data we obtain about you via https://congress2024.ispah.org. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:

  • we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
  • we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
  • we first request your explicit consent to process your personal data in cases requiring your consent;
  • we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
  • we respect your right to access your personal data or have it corrected or deleted, at your request.

If you have any questions, or want to know exactly what data we keep of you, please contact us.

1. Purpose and categories of data

We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)

1.1 Contact – Through phone, mail, email and/or webforms

The following categories of data are collected

  • A first and last name
  • Account name or alias
  • A home or other physical address, including street name and name of a city or town
  • An email address
  • A telephone number
  • IP Address
  • Geolocation data
  • Social Media accounts

Retention period

We retain this data upon termination of the service for the following number of months: 36 months

1.2 Registering an account

The following categories of data are collected

  • A first and last name
  • Account name or alias
  • A home or other physical address, including street name and name of a city or town
  • An email address
  • A telephone number
  • IP Address
  • Geolocation data

Retention period

We retain this data upon termination of the service for the following number of months: 36 months

1.3 Newsletters

The following categories of data are collected

  • A first and last name
  • An email address

Retention period

We retain this data until the service is terminated.

1.4 To support services or products that a customer wants to buy or has purchased

The following categories of data are collected

  • A first and last name
  • Account name or alias
  • A home or other physical address, including street name and name of a city or town
  • An email address
  • IP Address
  • Geolocation data

Retention period

We retain this data until the service is terminated.

1.5 Compiling and analyzing statistics for website improvement.

The following categories of data are collected

  • IP Address
  • Geolocation data

Retention period

We retain this data until the service is terminated.

1.6 To be able to offer personalized products and services

The following categories of data are collected

  • A first and last name
  • Account name or alias
  • A home or other physical address, including street name and name of a city or town
  • An email address
  • IP Address
  • Geolocation data
  • Photos
  • Social Media accounts

Retention period

We retain this data upon termination of the service for the following number of months: 36 months

2. Sharing with other parties

We only share or disclose this data to other recipients for the following purposes:

Purpose of the data transfer: Website Development, Website Hosting, IT security Management, IT Compliance
Country or state in which this processor is located: United Kingdom
Purpose of the data transfer: The provision of events, consultancy and organisation financial management
Country or state in which this processor is located: Canada

3. Disclosure practices

We disclose personal information if we are required by law or by a court order, in response to a law enforcement agency, to the extent permitted under other provisions of law, to provide information, or for an investigation on a matter related to public safety.

If our website or organisation is taken over, sold, or involved in a merger or acquisition, your details may be disclosed to our advisers and any prospective purchasers and will be passed on to the new owners.

4. What if you don't provide us with your personal information?

If you don’t provide us with your personal information, we may not be able to provide you with the information, products or assistance that you are seeking.

5. How we respond to Do Not Track signals & Global Privacy Control

Our website responds to and supports the Do Not Track (DNT) header request field. If you turn DNT on in your browser, those preferences are communicated to us in the HTTP request header, and we will not track your browsing behavior.

6. Cookies

Our website uses cookies. For more information about cookies, please refer to our Cookie Policy on our Cookie Policy (AU) webpage. 

7. Security

We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorized access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.

The security measures we use consist of:

  • Login Security
  • DKIM, SPF, DMARC and other specific DNS settings
  • (START)TLS / SSL / DANE Encryption
  • Website Hardening/Security Features
  • Security measures of hardware that contain, or process personal data.
  • ISO27001/27002 Certification
  • HTTP Strict Transport Security and related Security Headers and Browser Policies

8. Third party websites

This privacy statement does not apply to third party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.

9. Amendments to this privacy statement

We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.

10. Accessing and modifying your data

If you have any questions or want to know which personal data we have about you, please contact us. Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person. We shall provide the requested information only upon receipt of a verifiable consumer request. You can contact us by using the information below. You have the following rights:

10.1 You have the following rights with respect to your personal data

  1. You may submit a request for access to the data we process about you.
  2. You may request an overview, in a commonly used format, of the data we process about you.
  3. You may request correction or deletion of the data if it is incorrect or not or no longer relevant for any purpose under the Privacy Act.

11. Children

Our website is not designed to attract children and it is not our intent to collect personal data from children under the age of consent in their country of residence. We therefore request that children under the age of consent do not submit any personal data to us.

12. Contact details

ISPAH – International Society for Physical Activity and Health
1040 Hamilton Street, Suite 300
Vancouver
BC V6B 2R9
Canada
Website: https://congress2024.ispah.org
Email: info@ispah.org

Phone number: n/a

13. Data Requests

For the most frequently submitted requests, we also offer you the possibility to use our data request form

×

We have appointed a contact person for the organization’s policies and practices and to whom complaints or inquiries can be forwarded:
Elroy Aguiar
ISPAH – International Society for Physical Activity and Health
1040 Hamilton Street, Suite 300
Vancouver,
Canada,
BC V6B 2R9

Delegate Media Consent

ISPAH respects your privacy and is committed to using event photographs and videos responsibly. We capture media to showcase the value of our activities through various channels, such as our website, social media, and newsletters. Please review the consent details below, with the option to opt out at any time. If you would like to know more about how ISPAH responsibly manages your privacy please view our Privacy Statement.

Purpose: ISPAH would like to capture photographs and videos during the workshops for promotional and communication purposes, including sharing content on our website, social media, newsletters, and other related materials.

Usage:

  • Photographs and videos may be edited and used in ISPAH publications, promotional materials, and online.
  • Your personal details (e.g., name, affiliation) will not be shared unless explicitly consented to in a separate agreement.

Opt-Out Option: You have the right to opt out at any time. Please notify the photographer or videographer at the event, and we will ensure that no images or videos of you are used

Confirmation *